December 21, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to watch this month’s board meeting online via YouTube.

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

  1. APPROVAL OF THE MINUTES of the:
    1. Joint Finance & Human Resources Committee Meeting of 11/14/23
    2. Regular Board Meeting of 11/16/23
  2. EXECUTIVE SESSION
  3. PRESIDENT’S REPORT
  4. DIRECTOR’S REPORT
  5. COMMUNICATIONS:
    1. Email from Shelly Jarrett Bromberg
    2. Email from Melanie Vickerman
  6. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
  7. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
    1. Resolution to Accept Gifts for the Month of November (EXHIBIT 1)
    2. Resolution to Accept Grant from United Way of Greater Cleveland for Family Space Program (EXHIBIT 2)
    3. Resolution to Accept Gift from the Family Trust of Ronald G. and Joyce T. Sroufe (EXHIBIT 3)
    4. Resolution Authorizing Amendment to Agreement for Design Services and Amending Project Budget for the New Martin Luther King, Jr. Branch (EXHIBIT 4)
    5. Resolution Establishing Project Budget and Approving Guaranteed Maximum Price Amendment with R.L. Hill Management, Inc. for the Glenville Branch (EXHIBIT 5)
    6. Resolution Authorizing Amendment to Agreement with Vocon Partners, LLC for Design Services and Amending Project Budget for the Brooklyn Branch (EXHIBIT 6)
    7. Resolution Authorizing Extension of Agreement with Cleveland State University for America Reads Tutoring Services and Authorizing a New Agreement for Tutoring Services from March 2024 through February 2025 (EXHIBIT 7)
    8. Resolution to Temporarily Increase the Executive Director’s Authority to Execute Contracts (EXHIBIT 8)
    9. Resolution Authorizing Maintenance Agreement with Integrated Precision Systems for Video Surveillance and Access Control Systems (EXHIBIT 9)
    10. Resolution Authorizing Transfer of Funds from the General Fund to the Building and Repair Fund and to the Debt Service Fund (EXHIBIT 10)
    11. Tenth Amendment to the Year 2023 Appropriation (EXHIBIT 11)
    12. Year 2024 Annual Appropriation Measure (EXHIBIT 12)
    13. Fiscal Officer’s Report (REPORT A)
    14. Report on Investments (REPORT B)
    15. Report on Conference and Travel Expenditures (REPORT C)
    16. Report on All Vendor Expenditures (REPORT D)
    17. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
    18. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
  8. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
    1. Regular Employment Report (EXHIBIT 13)
    2. Resolution for Special Closings and Holidays in 2024 (EXHIBIT 14)
    3. Resolution Approving Non-Bargaining Unit Pay Structure (EXHIBIT 15)
    4. Resolution Authorizing New Employment Agreement with the Director of the Cleveland Public Library (EXHIBIT 16)
    5. Resolution Authorizing Agreement for Applicant Tracking System (EXHIBIT 17)
    6. Resolution Amending Human Resources Manual (EXHIBIT 18)
  9. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Parker, Chair)
    1. Monthly Activity Report (REPORT G)     
    2. Building Status Update
    3. Advocacy Taskforce Update
    4. Foundation Update
    5. Diversity, Equity & Inclusion Update
  10. OLD BUSINESS
  11. NEW BUSINESS
    1. Election of Nominating Committee for 2024 Library Officers
  12. PUBLIC COMMENT
  13. ADJOURN